The ultimate wedding checklist and timeline: Guide for brides

Take the stress out of planning with this 12-month wedding-planning checklist

The question is popped, and you said “yes” but now what?

With so many tasks to take care of, planning a wedding can be overwhelming and complex, especially if you’re getting married in a foreign country. But, if you give yourself enough time to plan and sort the tasks month by month with this wedding planning checklist, everything will be easier and less stressful.

Brides usually ask me: “How early should I start planning my wedding?” With this article, you’ll have the answers in your hand and at your disposal any time. With a year or more to plan, brides will usually be able to book their venue and suppliers of choice. This doesn’t mean that you can’t get your dream venue with less time; it just gets more difficult, as popular venues book up quickly.

In this article you will find a very easy, simple and functional guide that will take you from the very basis to the more detailed information of planning a wedding in Italy.


  • Set up your budget
  • Choose your ideal date
  • Put together your guest list (HINT: First understand how many people will be attending your wedding, then start looking for a venue)
  • Choose and book your venue (remember that the most beautiful and requested venues in Italy are booked sometimes even 3 years in advance)
  • Choose and book your church, civil ceremony venue or celebrant
  • Look into catering options
  • Take out insurance
  • Start thinking about your honeymoon



  • Book transport to and from the wedding
  • Understand what are your priorities (ex: Do you think that music is the most important elements in your wedding? Do you think that the venue is the most important one?)
  • Take care of all the bureaucratic aspects (HINT: Do take into consideration that in Italy bureaucracy can be a very long and complex process)
  • Make sure you know which are the documents to be requested, permits, publications, etc
  • Send save the Date cards
  • Choose bridesmaids and best man
  • Start thinking about entertainment
  • Book your DJ or band
  • Book your photographer and videographer
  • Book musicians/choir/ organist for ceremony
  • Book your honeymoon
  • Start thinking about your ideal dress and wedding look (HINT: Ask yourself “How do I want to look the day of my wedding?”)



  • Shop for your bridal dress
  • Buy veil and accessories
  • Buy shoes and underwear
  • Choose your mum and bridesmaids dress
  • Buy wedding rings
  • Book hair and make up for the day
  • Choose groom, best man and groomsmen suits
  • Set up Gift Lists
  • Choose and book your florist
  • Book wedding night accommodation
  • Start thinking about your menu



  • Order your invitations and other stationery
  • Menu tasting
  • Choose and book your cake designer
  • Book and choose venue decorations
  • Plan leisure activities for your guests during the wedding weekend (HINT: Choose local activities or experiences)
  • Send out invitations
  • Choose readings, vows and poems
  • Decide on a menu and choose wines (consider allergies and intolerances)



  • Review all the details and add any finishing touches
  • Design your sweet table
  • Decide table plan
  • Buy cake boxes, confetti, sparkles etc
  • Write and practice speeches
  • Trial run of make-up
  • Dress fittings
  • Confirm details of flower booking
  • Confirm details of catering service
  • Confirm timing for transport
  • Email all the suppliers involved in your wedding (to confirm plans)
  • Make sure all balances are paid



  • Make sure outfits are ready
  • Manicure and pedicure
  • Last trial of make-up
  • Rehearsal for church wedding
  • Brief and confirm timing with your suppliers, best man and bridesmaids
  • Review the timeline with your wedding planner
  • Pack your bag
  • Prepare gifts for your guests and make sure you have someone onsite who will leave them in their rooms (HINT: It’s always useful and appreciated to leave a program of the wedding week end to your guests. In this case, try to be as much creative as possible when designing the programme of the wedding week end)


This wedding checklist will be your best friend while planning your wedding. It will help you to make sure you stay on track of the planning process and you do not leave anything behind. This guide will save you from making mistakes and it will be your personal reminder.

Once you have finished with a bullet point, make sure you cross it as done.

Take out the stress and anxiety and enjoy planning the most important days of your life. For further support, contact us to plan your dream wedding in Italy.

To receive further information on planning your wedding in Italy, contact us or fill out the form below.